Mylen Recruitment - Specialists in Technical Recruitment
Administration Support
Job ID - J008012
Salary - Negotiable
"Administrative support to Procurement Operations Structures Wing (POSW)"

(To provide administrative support to the Head of Procurement Operations Structures Wing (POSW) and the associated Team as required by the activities listed below.
This element of the role shall require significant inter function co-ordination and shall require co-ordination of meeting / event planning with Airbus internal & external stakeholders in the UK, Germany and France. Additionally, the role will require a high degree of IT knowledge to generate standard reports and ad-hoc reporting requirements.

Typical support requirements
To provide secretarial and administrative support to the Procurement Operations Structures Wing (POSW) management team.
To provide office administration in support of the Procurement Operations Structures Wing (POSW) team
Proactive diary management and scheduling and preparation of meetings in support of Procurement Operations Structures Wing (POSW) management team, as directed
The ability to act as the first point of contact, both by telephone and direct contact for the POSW Management team, as directed.
To ensure and respect confidentiality.
To manage incoming and outgoing e-mails, create and manage formal documents / filing.
To organise all Travel Arrangements and consequential Electronic Expenses primarily for the POSW management team.
To produce all documentation using current IT Packages.
Act as a local focal point for providing general support / guidance on administrative processes as required.
To co-ordinate arrangements for visitors and consequential support.
Provide Secretarial Support to the Procurement Operations Structures Wing (POSW) management team including attendance list, issuing of agenda, booking of Conference Rooms, Video Conference Rooms, Net Meetings, Visual Aids, IT Support and Catering etc.
To prepare the "POSW governance" monitoring reports in a timely and accurate manner in line with the agenda requirements.
To chair the "POSW Governance" review with the "Business Operations Manager"
To highlight issues to the Procurement Operations Structures Wing (POSW) management team which prevents Procurement Operations Structures Wing (POSW) from achieving the "best in class" standard
To follow up actions resulting from the weekly Governance reviews.

Required skills
Proven work experience as a secretarial / administrative assistant.
In depth understanding of office management and daily operations
Hands on experience with Microsoft Office (Word, Excel, PowerPoint)
Understanding and use of web based "SharePoint"
Data analysis
Working knowledge of office equipment, like printers, etc….
Excellent verbal and written communication skills

Mylen Recruitment Ltd (part of the Doyen Group of companies) is a recruitment agency specialising in Aerospace, Automotive, Aviation, Design, Mechanical, Electronic, Production, IT and Software, Engineering.
By sending us your CV, you are explicitly consenting to our processing of your personal data on a computer database and/or in manual files for the purpose of evaluating your application for employment.
This processing will be carried out in accordance with the UK Data Protection Act 1998.
In compliance with the regulations in place under the Employment Agencies Act, proof of identification will be required.
A current copy of a passport, driving license, ID card or NI card will be required as part of the registration process
Job Type - Contract
Contact - Alf Mills