Mylen Recruitment - Specialists in Technical Recruitment
Facilities Management Co-Ordinator
Job ID - J007949
Adminstration
Stevenage
Salary - Negotiable
Facilities Management Co-Ordinator

Outline Job Profile
The Facilities Management and Real Estate department (FM) is responsible for Service Delivery (Hard, Soft, Energy, Catering, Grounds) and Capital Projects to ensure the operational performance on the sites.

The FM Co-Ordinator will enjoy a varied role providing day to day support in the control, co-ordination and reporting of the financial status of the Stevenage and Portsmouth Airbus sites. In addition the role will require ad-hoc administration support to ensure delivery of all FM services to meet customer expectations and interface with the Airbus supply chain.

Outline Candidate Profile
Experience in a busy FM operation is ideal for this post but the following transferrable skills and experience would also suit -

Financial understanding, budget tracking, KPI performance monitoring
Experience of project/ activity reporting
Customer and contractor management
Flexibility and good time/task management
Presentation preparation
Good written and verbal communication skills
PC Literate - Word, Power Point, Excel (advanced), Project Management software

This blend of skills and experience will allow a motivated post holder to make a real contribution to the following elements of the day to day Facilities Management operation -

Supporting the FM teams in budget management and compliance
Requesting pricing against scope of works from the strategic supplier on site, tracking responses, and authorization follow up through to PO and invoice release.
Raising of requisitions ensuring correct data, finance codes and delivery dates are aligned to contracts and quotations.
Tracking of all requisitions from raising through to PO and then invoice approval release.
Supporting the FM Teams in Attendance and Weekly Finance Reviews
Reporting and tracking against budgets to ensure compliance to budgets with relevant escalations in relation to risk and opportunities into the FM Teams
Monthly reviews with the financial teams to ensure alignment of accruals
Interface with Procurement teams to ensure efficient raising of Purchase Orders, escalating where issues arise and being the point of contract for the Procurement team back into FM.
Support the creation of Capex documentation, follow through authorization process and creation of requisitions.
Support the FM teams in the processing of visitor access and security authorisations.
Monitor and report monthly billing submissions to ensure efficient processing of invoices to avoid aged debt, credit issues and accruals which will involve liaising between finance, procurement and FM teams
Support Custodian reviews through the generation of specific reports, attendance at meetings, capturing and follow up of actions between customers and the appropriate FM responsible person.
Support with updated presentation material for the Site Director Reviews at the PTS and STV sites
General administration support as and when needed i.e. booking rooms, visitor bookings, catering etc..

Mylen Recruitment (part of the Doyen Group of companies) a recruitment agency specialising in Aerospace, Automotive, Aviation, Design, Mechanical, Electronic, Production, IT and Software, Engineering.
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In compliance with the regulations in place under the Employment Agencies Act, proof of identification will be required.
A current copy of a passport, driving license, ID card or NI card will be required as part of the registration process

Job Type - Contract
Contact - Alf Mills

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